GenialAI Audit

Self-learning audit platform for vouching automation

Audit

Audit procedures require accountants to deal with a lot of files. For example, auditors reconcile hundreds of sales records with corresponding contracts, purchase orders, shipping notices, invoices and subsequent cash receipts. In addition, many client companies keep these files as papers and PDF. As a result, auditors are forced to manually read the files to check if the sales records are correct. Auditors also have to handle large datasets, such as general ledger and sub-ledgers to find errors and frauds.

  • Time consuming - Handling massive paper and electronic files
  • High labor cost - Traditional tools are manual and tedious
  • Error and fraud - Limited scope for auditing and bookkeeping

GenialAI supports those who want to fix these issues. Auditors interact with GenialAI to automate the revenue testing and other audit procedures. Let GenialAI take care of repetitive audit tasks. GenialAI also assists human judgments such as sampling. Furthermore, GenialAI smoothly integrates with ERP systems to extract and analyze ledgers with AI. This will give auditors another tool to investigate accounting data.

How it works

Save time

Higher efficiency with the power of AI

Save costs

Reduce the risks and costs of the audit

Download

Vouching results in Excel format

Core technologies

  • Limitless
    Ability to test all data vs. data samples
  • Faster
    Ability to process data in minutes, not hours
  • Risk detection
    Ability to flag high risk records to test
  • Machine learning
    Replicate human judgment precisely

Balance

Does GenialAI make unpleasing changes? Not at all. GenialAI will not edit things without your review. Moreover, GenialAI gets smarter as it learns from past user actions, but we know that going too far can turn things messy. Algorithms are helpful but not perfect. So, just leave routine analysis to GenialAI. Only human can disentangle misunderstandings and misinterpretations.

Automation

GenialAI automatically processes data to eliminate technological issues like difference in file type and encoding. Once a user gives a command, GenialAI analyzes the data to suggest possible modifications or enrichments by using algorithms and internal databases. This suggestion liberates the user from manually finding data inconsistencies and manually fixing them. Therefore, the user will be able to (go home earlier or) take more time communicating with people to treat things that only people can solve.

User-friendliness

GenialAI takes advantage of cloud computing to save your time. To provide you with the result quickly, GenialAI’s engine temporarily increases the background resource. On the other hand, intuitive user interface solicits you to explore the functions. No need to take time on searching online manuals. Human-computer interaction is our priority.

Security

All accounting data are confidential. GenialAI turns on account control and encrypts connections by default. Users can delete the data from the server at any time. We already achieved ISO 27001 (ISMS) certificate. Per request, SOC 2 reports will be provided.

Product features

Automate document matching from end to end.

Select samples

GenialAI helps you select the samples to test. You can handle a population dataset faster than Excel with a search box and the useful filters. Learning from the previous selections, GenialaI suggests records to test. Also, you can effectively judge higher-risk transactions by displaying important columns on the browser.

Define test items

These are GenialAI's core functions to define how to vouch a population with evidences. Intuitive user interface that add/remove test items into/from any place. Ability to add a new column into population dataset from OCR results. Flexible cleansing functions that can satisfy extremely various test needs. Conditional match that switchs test items based on column value, such as revenue recognition flag. You can download/upload a test definition file, which makes documentation and reperformance easier. There are much more functions than we can describe here.

Review results

GenialAI shows you the amount and the number of lines for each category: all items matched, no corresponding evidence, follow-up required, as well as vouching properties. You can select categories to download as a Excel file or review the details.

Review details

GenialAI helps you review the test results by searching line items and showing the population and OCR results and images. The associated document page is shown when you filter the lines or scroll down the table. Thus, it is extremely easy for you to follow the unmatched lines.

Manage documents

GenialAI provides a window to edit population and evidence files. You can review, rerun OCR and download the extracted data in this screen. Also, OCR results from multiple evidence files can be combined into one Excel file here.

Configure OCR

GenialAI automatically generates OCR settings for typical fields, such as coordinates, table structure, table header, regular expression, and language. This technology is patented in Japan and patent-pending in the US.

Moreover, there are two option to extract table data. (1) Just select one table header and let GenialAI understand table structure. (2) Specify the first cell's location and let GenialAI search for the cells.

Execute OCR

Just upload documents, and GenialAI takes care of the rest. GenialAI allocate the most fitted OCR settings. Then, it fixes scale differences and skewed documents using image recognition technology, so that the coordinates can be applied without modification for the OCR.

GenialAI reads 10 different languages, including handwritten texts. It also automatically recognizes table structure and extract data. All features in GenialAI OCR are included in GenialAI Audit.

Review OCR results

GenialAI assists you to review the OCR results, presenting the document page and the extracted data side-by-side. If an error is seen, you can manually edit the result, change the OCR template, or create a new template from the document page. The OCR result only for the shown page can be downloaded here.

Ensure security

Customize password policy to remain compliant with the internal security policy in your organization. Minimum character length, password complexity, expiration period, historical reuse restriction, lockout duration, and two factor authentication.

Furthermore, role-based access control, encryption in transit and in storage, real-time vulnerability scan, and timely software update are provided. We have already acquired ISMS (ISO 27001) certificate.

Use cases for industries

Typical vouching procedures

GenialAI Audit automatically extracts the data you want in any kinds of formats and match with a spreadsheet for your validation, but typically, here are the examples.

  • Audit - GenialAI is originally developed for vouching automation as an evidence gathering audit procedure.
  • Data entry check - With the strong vouching functions, GenialaI automates the validation of large datasets.
  • Compliance - GenialAI Audit helps maintain your internal and external regulational requirements, such as Know Your Customer procedures.
  • Computer forensics - GenialAI makes it easy to search keywords from image data.

Accounting

  • Invoice clearance - GenialAI Audit makes it easier to validate entries to your procurement system.
  • Travel expense reimbursement - With GenialAI Audit, you don't have to struggle with receipts and tickets every month.
  • Three-way match - GenialAI Audit automates three-way match itself.

Healthcare

  • Create/update patient account - GenialAI Audit validates the data entry of patient demographics, insurance information, patient eligibility and benefit information with the registration form.

Manufacturing

  • BOM validation - GenialAI Audit validates bill of materials with part specifications documents.

Retail

  • Inbound inventory management - GenialAI Audit helps inbound material inventory management.
  • Outbound inventory management - GenialAI Audit helps outbound product inventory management.

Logistics

  • Shipping document processing - GenialAI Audit reads Air Waybill and other shipping documents, attached to the packages, and matches them to a spreadsheet.

Product pricings

Reduce risks and costs associated with vouching.

Pricing basisNumber of licenses
Price$1,800/yr. per license (IT administrator)
$1,200/yr. per license (other user types)
(+ $50/hr. for onboading)

System requirements

BrowserChrome, Safari, Firefox, or Edge (Chromium-based)
Internet access20 Mbps or faster (download and upload)